One platform to run a school — and every campus in your group.
EI-Simplify is a multi-tenant, multi-institution education ERP built for Indian schools, PU & degree colleges, and education trusts — uniting academics, attendance, examinations, finance, operations and compliance under one real-time, role-based system on web and Android, with a governance tier purpose-built for the board of trustees.
The single source of truth for your institution
Most institutions run a patchwork of disconnected tools — one for attendance, another for fees, spreadsheets for exams, paper for the gate. EI-Simplify replaces that patchwork with one governed system where every figure on a dashboard drills straight down to the atomic record that produced it, every action is audited, and every campus rolls up into a single group view.
Built for groups & trusts
Run many institutions under one tenant with a group command centre that compares campuses side-by-side — and give the board of trustees its own governance tier: meetings, resolutions, compliance, risks and consolidated finance.
Real-time, not end-of-day
A live monitoring board updates over WebSockets the moment a teacher marks attendance — drill board → class → section → lecture → student down to each period.
AI that reads your data
Executive & CFO briefings turn raw metrics into plain-language insight on demand — cached for instant repeat loads, and only ever sent anonymised numbers, never personal records.
Compliant for India
DPDP-aware from the ground up: consent records, data-subject requests, and automatic masking of salary, health and Aadhaar fields — plus a full Tally-style audit trail.
Documents, instantly
Generate marks cards, hall tickets, ID cards and payslips as polished, QR-stamped PDFs on the server — institution-scoped and role-gated, no manual typing.
One app, every role
A single role-aware app on web and Android. Each person signs in and sees exactly their world — from a principal's whole campus to a gatekeeper's pass list.
Every module, on screen
A granular, chapter-by-chapter tour captured live from the running system on its fully seeded demo tenant — the same screens each role reaches from the one-tap demo logins.
Group & Executive Command
The tenant-wide view: every campus, ranked and compared, before you open a single record.
Decision Command Centres
Purpose-built dashboards that fuse multiple domains into one screen — early-warning, not just module data.
Live Monitoring, Attendance & Analytics
What is happening on campus right now, and how each institution is trending.
Academics, Curriculum & Behaviour
The day-to-day teaching workflow — timetable to lesson plan to student conduct.
Examinations, Grading & Documents
From marks entry to a signed, QR-verifiable certificate — the whole assessment lifecycle.
People — Students & Staff 360
Every student and every staff member as one governed record, not a spreadsheet.
Finance, Fees & Payroll
Billing, collection, payroll and the ledger behind every rupee.
Campus Operations
Transport, library, hostel, assets and the gate — the physical campus, digitised.
Communication & Engagement
Notices, messaging and events that reach the right audience, on the right channel.
Governance, Compliance & AI
DPDP, security and an AI layer that only ever sees anonymised numbers.
Board & Trust Governance
The governance tier built for the board of trustees — meetings to the monthly board pack.
Every Role, One App
The same product, reflowed for whoever is signed in — from a faculty member to the gate.
Everything an institution does — in one system
Ten integrated domains share one student, one staff member, one ledger. Add a fee payment and the dashboard, the ledger and the parent's view all reflect it at once.
Academics & Teaching
- Classes, sections, subjects & timetable studio
- Live lecture sessions with topic capture
- Curriculum coverage, LMS & online assessments
- Assignments, lab records & behaviour register
- CBCS credits, course registration & SGPA/CGPA
Attendance & Live Monitoring
- Bulk marking — Present / Absent / Late / On-duty
- Real-time monitoring board (WebSocket fan-out)
- Per-period atomic attendance records
- Class, section & student analytics
- At-risk identification & trends
Examinations & Documents
- Exams, marks entry, results & gradebook
- Marks card, hall ticket & ID card (QR PDFs)
- TC / bonafide / migration certificates (QR-verifiable)
- Exam forms, revaluation & signed transcripts
- Server-rendered, institution-scoped PDFs
People & Records
- Student 360 with photo & guardians
- Staff & faculty 360, HR attendance & leave
- Admissions & enquiry CRM, progression, alumni
- Universal drill-down + Tally-style edit log
- Welfare: health, counseling, NSS, scholarships
Finance & Payroll
- Fee heads, invoices, payments & installments
- Online fee orders, GST split & refunds (sandbox gateway)
- Salary structures, payroll runs & payslips
- Budgets, vendors & POs with sanction workflow
- General ledger, trial balance & Tally export
Operations
- Transport — routes, vehicles, stops, live OSM map
- Library — catalogue, circulation, reservations
- Hostel, inventory & assets with stock ledger
- Canteen wallet, front office & visitor desk
- Gate Pass — visitor & student/staff out-pass
Communication & Engagement
- Announcements, notices & circulars
- Parent–teacher messaging, surveys & PTM
- Live notification bell & per-user feed
- SMS / Email / WhatsApp / Push dispatch + delivery log
- Events, academic calendar & photo gallery
Governance & Compliance
- Multi-tenant + multi-institution isolation
- 12-role RBAC, scoped to each institution
- DPDP consent records & data requests
- Accreditation packs: NAAC / NBA / NIRF / AISHE
- MFA, device trust & full audit trail on every write
Board & Trust Governance
- Committees & trustees — designations, terms, external members
- Meetings: notices, agenda, board papers, attendance & quorum, minutes
- Resolutions with statutory-style numbering & action-item tracking
- Policy register with review-due alerts
- Statutory compliance calendar & board risk register (RAG-scored)
- Donor register with receipt PDFs & capex sanction workflow
- Consolidated trust finance oversight across every campus
- One-click monthly board pack PDF + AI board briefing
AI & Group Intelligence
- Group command-centre: compare campuses with RAG status bars
- Executive & CFO AI briefings in plain language
- Drillable summary KPIs ranked across institutions
- Anonymised, metrics-only AI — never personal data
- Cached responses for instant repeat loads
- Ask-EIS — a role-aware, privacy-safe in-app assistant
- Institution switcher & academic-year context
Everyone signs into the same app — and sees only their world
Twelve roles, each landing on a purpose-built home with navigation scoped to what they're allowed to do. Access is enforced on the server, per institution, on every request.
| Role | What they get |
|---|---|
| Group Owner super_owner | Group command centre across every campus — comparison cards, ranked KPIs and AI briefings, with cross-institution analytics. |
| Tenant Admin tenant_admin | Full administrative control of the tenant: institutions, academic years, master data and configuration. |
| Trustee trustee | Read-only board governance across the whole trust — meetings & minutes, resolutions, policies, compliance & risk, consolidated finance and the monthly board pack. |
| Principal principal | Whole-institution oversight — the live monitoring board, all analytics, students, staff, finance and documents. |
| Admin Staff admin_staff | Day-to-day administration: records, fees, payroll, communication and operational modules. |
| HOD hod | Department-level oversight of teaching, attendance and academic performance. |
| Faculty faculty | Their own timetable, lectures, attendance marking, assignments and exam entry. |
| Student student | Personal attendance, marks, assignments, calendar and downloadable documents. |
| Parent parent | Their ward's attendance, results, fees and the notices that matter to them. |
| Transport Manager transport_manager | Routes, vehicles, stops, student transport and a live OSM route map. |
| Librarian librarian | Catalogue management plus issue / return against the student directory. |
| Security security | The Gate Pass desk — log visitors, issue student / staff out-passes, check people back in. |
A real Android app — not a shrunk-down website
The same role-based experience reflows into a mobile-first shell: a bottom navigation bar of exactly the destinations that role needs, with anything extra tucked into “More”.
One codebase, web & Android
Built in Flutter, so the browser dashboard and the phone app are the same product — every fix and feature ships to both at once.
Role-aware bottom navigation
Scoped roles get a focused two-tab bar; oversight roles get their top destinations plus a “More” drawer for the full menu.
Live maps, no Google key
Transport tracking runs on OpenStreetMap, so there's nothing to license and no per-map billing to manage.
Print & share documents in-hand
Marks cards, ID cards and payslips render to PDF for printing or sharing straight from the device.
Runs on your network
Point the app at a campus LAN server, a private cloud or the internet — the API endpoint is a simple build-time setting.
Student data, handled the way regulators expect
Compliance isn't a checkbox bolted on at the end — isolation, consent and auditing are built into how every request is handled.
Hard tenant & institution isolation
Every read and write is pinned to the caller's institution from their token — cross-institution access is structurally impossible, and was independently hardened against IDOR.
DPDP-aligned data handling
Consent records and data-subject requests are first-class entities, with automatic masking of sensitive fields like salary, health and Aadhaar.
Tally-style audit & history
Every change captures who, what, when and the before→after values — so any record's full edit history is one tab away.
Modern authentication
Passwords are stored with argon2id; sessions use signed JWTs, and every protected route checks authentication, role and scope.
Privacy-safe AI
The AI insight engine only ever receives aggregated metrics — never names, contact details or any personal record.
Your data, your premises
Self-host on a campus server, a private cloud, or a hybrid — you stay in control of where student data lives.
Engineered to be fast, reliable and yours to deploy
A lean, modern stack chosen for performance and operational simplicity — no heavy licensing, runs comfortably on modest hardware.
Analytics on raw SQL
Attendance and performance analytics are computed with Postgres window functions — accurate, fast, and transparent, with no opaque reporting layer in between.
Flexible deployment
Run the whole system on a single campus server on your LAN, in a private cloud, or hybrid — the mobile app simply points at the right address.
Integration-ready by design
External services — payment gateways, SMS/WhatsApp, biometric devices, government portals — plug in as adapters, so you can start in sandbox and switch on live keys with no rework.
Tuned for the dashboard
An LLM response cache and lazy-loaded narratives keep heavy dashboards loading in a fraction of a second on repeat views.
The full institution lifecycle — live today
Every module in this brochure is running in production, seeded end-to-end and verifiable in the live demo. What remains on the roadmap is go-live enablement for external integrations, which ship as fully working sandbox adapters you can trial today.
LIVE Running today
- Group command centre, analytics & live monitoring
- Academics: timetable studio, LMS, assessments, CBCS & transcripts
- Admissions CRM, progression, alumni, placement / TPO
- Fees (installments / GST / refunds), payroll, budgets & ledger with Tally export
- Board & trust governance: meetings, resolutions, policies, compliance, risks, donors, capex, board pack
- Operations: transport, library, hostel, canteen, assets, gate pass
- Communication: messaging, surveys, PTM, notices, dispatch log
- Documents & certificates — QR-verifiable server PDFs
- DPDP consent & masking, MFA, full audit trail
- Ask-EIS assistant + executive / CFO / board AI briefings
- Role-based web + Android apps (12 roles), en/hi/ta/te/kn/ml
NEXT Go-live enablement
- Payment gateway on live keys (UPI / cards) — sandbox flow works today
- Gov-portal certification: APAAR / ABC, DigiLocker, NSP, UDISE+ (sandbox adapters live)
- Biometric device integration on real hardware (adapter live)
- E-sign with a licensed provider (sandbox e-sign live)
- Push notifications (FCM) backend hookup
- Full per-screen regional-language coverage (infra + navigation live)
- Play Store publishing (sideload APK available now)
- In-app board approvals for the chairman's office
- Statutory formats (80G receipt & filings) certified with your auditor
See EI-Simplify running on real data
A fully seeded demo runs across every role — sign in as a principal and watch the live board update as attendance is marked, or as a trustee and open the board room: meetings, resolutions, compliance, consolidated finance and the monthly board pack.
Demo access & deployment options available on request · Web & Android